2002 Convention Report by Bill Hanson, Official Delegate, Manhattan Chapter

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approved this evening, would be 68 members. There was a suggestion from those attending COTS that the chapter attempt to secure a chapter phone number as a means of contact for the chapter. It was explained that membership scholarships, other than those funded by direct contributions, must be made from the chapter's social funds.

VP of Public Relations: Harvey Kiser, reported that he was successful in getting the October minutes from our board meeting in the Manhattan Mercury's club notes section. He also prepared information about our chapter to give to Ken Lang for publication in the Clay Center paper prior to our concert there. There has been no further information from Dr. Jana Fallin regarding KSU students participating in our chapter meeting.

Director of Music: Don Thomson reported that the creative committee would meet next Monday evening to continue work on our April show. He asked about what advertising had been done regarding the Christmas chorus and that he had prepared a schedule of songs for the Christmas caroling that would last appropriately 15 minutes at each performance site.

Show Chairman: Rodney Stanfield had presented posters with different color schemes, which he had published, to members of the board. It was decided that the red, yellow, and black show poster seem to be the most effective. There were several comments offered about various components of the show poster. Preston Chapel had reported that he had secured the Dixieland Band for both of our April 12 performances for 150 percent of their last year's fee. It was moved by Mike Sexton and seconded by Rodney Stanfield that we sell tickets to our afternoon performance on April 12 for $8.00. After considerable discussion the motion was defeated.

Web Development: Ken Brooks reported that while progress is being made on the website development, we are not yet ready for banner ads for our show nor is the site ready for advertising sales. We can list show sponsors and others on the site. Ken indicated that it would be an important step to develop a written publication and web policy, which should be developed by an Ad Hoc Committee.

Old Business: It was moved by Bob Swenson and seconded by Ken Brooks that we bring the youth

policy statement off the table for discussion and further action. Bob Swenson reported that the youth policy was being reviewed by attorney Pat Caffey, but its final format has not yet been determined with respects to any inconsistencies with local jurisdiction laws. It was moved by Bob Swenson and seconded by Preston Chapel that we table this item. Motion passed.

New Business: It was suggested that each chapter officer prepare a year-end report and submit it to Newsletter Editor Bart Bartholomew for inclusion in our final newsletter of the current calendar year. Those reports need to be submitted to Bart by December 16, due to an early publication necessary for the December issue.

Since there as been some discussion and publication from the Central States District and the International Society about the need for chapters to incorporate. Bob Swenson reported that the Manhattan Chapter is properly incorporated and has filed all necessary reports to maintain our status as a properly incorporated entity. It was agreed that the board meetings for 2003 be set for the second Monday of each calendar month. President elect Rodney Stanfield indicated that possibly some meetings may have to be moved based upon his and we agreed that we would handle them on a month-to-month basis

It was moved by Rodney Stanfield and seconded by Preston Chapel that we accept and approve Tom Miles' membership application. Motion passed.

It was moved by Bob Swenson and seconded by Ken Brooks that the chapter continue its bulk-mailing permit as required by the Manhattan Post Office. Motion passed.

Adjournment: President Mike Shepherd declared the meeting closed with the singing of "O Come All Ye Faithful" at 8:41 p.m.

The next meeting will be held January 13, 2003 at 7:30 P.M., at the Westbank Townhomes Clubhouse. Bob Swenson will provide refreshments for that meeting.